Internal Job Opening

Title:               Administrative Assistant

Location:      YAG Corporate Offices in Layton

Hours:           M-F 9:00 to 6:00 p.m.

Status:           Full-time/Hourly

Reports to:   Lesli Barker

Critical Traits:          Must be reliable, friendly, professional, organized, adaptable, energetic, calm under pressure, and demonstrate a strong work ethic.  Must be able to maintain confidentiality at all times, and exercise excellent judgement in all dealings with internal and external customers.

Critical Skills:          Proficient in outlook, excel, word, and QuickBooks

Duties and Details:  Please click on this link or see the bottom of this post for a listing of duties

How to Apply: Please send a cover letter expressing your interest in the position along with your resume to lesli@youngchev.com

Duties – Administrative Support for YAG Executive Staff:

• Travel
• Eagles Trip
• Events
• SPIFF trips
• Reports

• YAG Reporting
  • Auto Count – Monthly
  • Anniversaries and Birthdays – Monthly
  • Carfax Recall Lists – Weekly
  • Sales Eagles Reports – Top Sales Monthly, Quarterly Eagles, Trip Tracker & GPPU – Monthly
  • Tech Eagle Reports – Monthly
  • Employee Contact Info.- Monthly
• Board meetings
  • Generate notices, agendas and assignments
  • Coordinate venues, catering, gifts
• Eagles Luncheons
  • Generate notices
  • Schedule venues, catering, order gifts, etc.
  • Tracks Eagle status for Monthly, Quarterly, and Yearly Eagles for the company.
  • Helps facilitate yearly Eagles Trip.
• Corporate Events
  • Organize and facilitate company party in August at RMR
  • Organize and facilitate company Gala in December
  • Organize and facilitate strategic planning retreat in December in tandem with the Gala
  • Employee appreciation events – WSU, RMR, etc.
• Corporate Season Tickets and Events
  • Publicize events, market to stores, track tickets
  • WSU Basketball, football, and RMR
  • Maintain Corporate Suite – Scheduling and catering, etc.
• Website Audits
• Better Business Bureau
  • Ensure all complaints are responded to and closed satisfactorily to ensure our rating and image is maintained.
• Corporate Gifts and Clothing
  • Purchase coins, pins, books, executive shirts, on Kelly or Spence’s request.
• Kelly’s Anniversary Cards for employees each month
• Spence’s Birthday Cards for employees each month
• Quarterly Financial Binders
• DOR reports for Jay Frye
• Keep board room stocked with beverages, treats and etc.
• 123 Gas Cards Events
  • Facilitating the sales paperwork and purchasing and tracking gas cards for customers.